Manufacturing Use Cases

Process – STO (Stock Transport order)

THE CHALLENGE
  • STO requires effective communication between multiple parties & location.
  • Delay in STO may lead to missed delivery, stock outs & excess inventory.
  • Tracking and traceability in supply chain is complex and essential.
THE SOLUTION
  • Unattended BOT reduced manual process by 98% and 20 FTE benefit realized across multiple departments
  • RPA BOT created by us automated various below aspects of STO process
    • Order Creation
    • Data validation - reconciliation
    • Inventory management

Process – EOD Settlement and Tracking (Finance Process)

THE CHALLENGE
  • The avg. settlement time was 3-4 hours.
  • Tracking of the Settlement and monitoring the settlement amount was a tedious process.
THE SOLUTION
  • Smooth integration between multiple application like SAP, Excel, Macros, CRM tools and network drives.
  • Unattended robot BOT was configured, and the manual processes were reduced drastically.

Process – SAP Data Extraction, Reporting and Reconciliation

THE CHALLENGE
  • Manual data extraction – running SAP reports (for example GL Line-item Report)
  • Download in excel and reconciliation which is time consuming and inefficient
  • User dependency for time sensitive tasks
THE SOLUTION
  • Unattended robot running at scheduled interval to download SAP data (direct table extract or through GUI), excel processing and building monthly file
  • Sending notification to end user with variance
  • Efficient and on-time closing

Process – Open and Close Accounting Periods (FI, CO and MM)

THE CHALLENGE
  • User dependency (to open calendars first of the month, regardless of weekend, holiday)
  • No value-added task including mass notification
THE SOLUTION
  • Unattended robot running 1st of the month (as scheduled, 1am) to change FI, CO and MM periods and send notification
  • Unattended bot running last day of the close (using slack bot) to close FI, CO and MM period and send notification

Process – Sales order updates (Bill Plan)

THE CHALLENGE
  • Manual exercise to update sales order line items (for multiple vendors)
  • Time consuming
THE SOLUTION
  • Attended bot for excel data processing to trigger VA02
  • Bot process through SAP Screens to make necessary updates
  • Bot update excel file back with status for reconciliation
  • Bot notify user for any errors and keep track of pending transactions